Email Migration Information for HKCC Student

 

Important points

  1. there is no change of login after migration (xxxxxxxxA).
  2. Your email has been changed from @student.hkcc-polyu.edu.hk to @common.cpce-polyu.edu.hk.
  3. Please use @common.cpce-polyu.edu.hk to login office 365 service (email / onedrive....).
  4. You may receive duplicated notice from college during transition period (before 30 Sept 2021).

 

Reference information (Notice on 28 May)

To : All HKCC Student

From : Information Technology Unit

Date : 28 May 2021

 

Subject : Update on Email Account Migration Exercise for Student


Video Briefing to notice : Link
 

Referring to ITU announcement dated 8 Jan about the captioned exercise, it is to announce we shall start email migration exercise shortly.

 

Task

Description

Start Date

Action By

1.

Announce email migration exercise

December 2020

ITU

2.

Update OneDrive share link settings

18 Jan 2021

ITU, OneDrive Users

3.

Release user guide and update details of exercise on June

Early June 2021

ITU

4.

Start account and data migration

Early June 2021

ITU, Users

5.

Share file with students by using @common.cpce-polyu.edu.hk

9 June 2021

ITU, OneDrive Users

 

Q&A on Email migration

 

Question : I am HKCC student, what actions do I need to take before and after migrating to @common.cpce-polyu.edu.hk?

 

Answer

       avoid using @student.hkcc-polyu.edu.hk email, its OneDrive and related Microsoft 365 services during 1 7 June or you may experience service interruption

       setup @common.cpce-polyu.edu.hk in your mobile or PC on 9 June

 

 

Reminder on Zoom user

 

For student Zoom account, please archive all chat messages created in Zoom before 1 June if needed. All chat messages will be deleted after the email migration.

 

 

Login and reminder after email migration

 

Login Account before Migration

After Migration (Upon receive notification from ITU about the migration completed)

 

xxxxxxxxA@student.hkcc-polyu.edu.hk

1.      Access the account

New COMMON account

Login URL: https://webmail.cpce-polyu.edu.hk

Login Name: xxxxxxxxA@common.cpce-polyu.edu.hk

 

2.      Data should be retained.  Students SHALL verify the data (e.g. email and calendar, files stored in OneDrive and sharing permission, video files in Stream, Teams group and membership, etc.) in Microsoft 365 account.

 

3.      The primary email address is changed to xxxxxxxxA@common.cpce-polyu.edu.hk.  Students may verify the data.  Email sending to @student.hkcc-polyu.edu.hk will be received in New COMMON accounts mailbox.

 

4.      The previous shared links of OneDrive/SharePoint are not accessible.  Student are advised to share the files in OneDrive/SharePoint again.

 

5.      Sign out and login the related Microsoft Apps (e.g. Outlook, Teams, OneDrive, etc.) with New COMMON account again in your mobile devices if you are using this account for teaching.

 

 

You are welcome to visit Email Migration Web https://emig.cpce-polyu.edu.hk for announcement and reference information of this exercise. Should you have any questions, please contact ITU Helpdesk at 3746-0818 (HHB) / 3746-0819 (WK) or email to pfitoper@cpce-polyu.edu.hk.

 

Thanks for your attention,

 

John Cheung

User Support Team

Information Technology Unit